Mengisi Sertifikat Elektronik Otomatis dengan Google Form

Mengisi Sertifikat Elektronik Otomatis dengan Google Form

Penyelenggaraan Web Seminar atau dikenal webinar makin marak seiring dengan diberlakukannya Social Distancing dan kebijakan lainnya terkait pencegahan penulasan virus covid-19. Sehingga penyelenggara menyesuaikan kebutuhan peserta sesuai kondisi. Salah satunya adalah pembuatan sertifikat elektronik. pada Postingan kali ini mengulas tentang bagaimana cara mengisi sertifikat elektronik secara otomatis menggunakan google form. Selanjutnya sertifikat elektroni tersebut akan terkirim secara otomatis kepada peserta sesuai dengan email yang diinput pada google form tersebut.

Apa yang dibutuhkan membuat Sertifikat Elektronik Otomatis?

  • Akun google : Digunakan untuk membuat Google Form, Google spreadsheet, dan Google Slide
  • Desain sertifikat : Nama kegiatan, waktu penyelenggaraan, penanggung jawab dll.

Tahap pembuatannya

Buka browser (disarankan pakai Chrome) kemudian buka google form

Buka Google Form pada Laman Google
Buka Google Form pada Laman Google

Selanjutnya buat google formulir baru klik tanda +

Tambahkan google formulir baru
Tambahkan google formulir baru

Kemudian buatlah google formulir sesuai dengan data yang dibutuhkan, misalnya nama lengkap, asal instansi, perannya sebagai apa (peserta, panitia, nara sumber dsb.) dan alamat email.

Alamat email wajib ada karena akan digunakan untuk mengirimkan sertifikat secara otomatis. Disarankan menggunakan gmail agar pengiriman sertifikatnya lebih lancar.

Contoh google form dapat dilihat pada link berikut ini

Pengaturan google form untuk membuat Sertifikat Elektronik Otomatis

Selanjutnya silahkan klik pengaturan untuk membuat respon otomatis saat pengisi google form mengirimkan datanya

Klik pengaturan untuk membuat respon
Klik pengaturan untuk membuat respon

Pilih Presentasi kemudian isikan respon sesuai dengan informasi yang dibutuhkan oleh pengisi google form, misalnya pada gambar dibawah

Contoh pengisian respon google form pada menu setelan atau setting
Contoh pengisian respon google form pada menu setelan atau setting

Catatan: Email otomatis biasanya akan berfungsi dengan baik sampai 100 peserta. Untuk itu sebaiknya pada pesan konfirmasi cantumkan link folder sertifikat seperti contoh berikut :

Berikutnya pada google form pilih respons untuk membuat Google Spreadsheet

Klik gambar warna hijau sebelah kanan atas untuk membuat google spreadsheet
Klik gambar warna hijau sebelah kanan atas untuk membuat google spreadsheet

Setelah muncul menu seperti gambar dibawah ini, pilih bagian atas kemudian klik Buat

Pada menu pembuatan google spreadsheet pilih bagian atas kemudian klik buat
Pada menu pembuatan google spreadsheet pilih bagian atas kemudian klik buat

Contoh Google Spreadsheet klik disini

Selanjutnya upload desain setifikat yang sudah dibuat di google drive. Desain sertifikat dapat berupa file google slide. Contoh sertifikat dapat didownload pada link dibawah ini

Contoh Sertifikat mendeley

Google Slide di google Drive

Setelah selesai silahkan buka file tersebut di google drive

File sertifkat dibuka di Google Slide
File sertifkat dibuka di Google Slide

Kembali ke Spreadsheet yang dibuat tadi, pilih pengaya kemudian klik dapatkan Add on

Pada spreadsheet pilih pengaya dan klik dapatkan add on
Pada spreadsheet pilih pengaya dan klik dapatkan add on

Autocrat untuk membuat Sertifikat Elektronik Otomatis

Selanjutnya pada kolom pencarian ketik Autocrat dan install add on tersebut

pada Google Suite Markaetplace ketik Autocrat
pada Google Suite Markaetplace ketik Autocrat

Proses instalasi membutuhkan persetujuan dan konfirmasi, silahkan disetujui dan dikonfirmasi sampai proses instalasi selesai

Proses installasi autocrat selesai
Proses installasi autocrat selesai

Pengaturan Autocrat

Selanjutnya kembali ke Spreadsheet pilih pengaya / Add on kemudian klik Autocrat kemudian Open

pada spreadsheet klik pengaya kemudian pilih autocrat dan open
pada spreadsheet klik pengaya kemudian pilih autocrat dan open

Setelah muncul menu AutoCrat klik New Job, kemudian tulis nama job sesuai kebutuhan, misalnya Sertifikat Mendeley 2020. Selanjutnya klik Next

Step 1 menuliskan nama Job yang dikehendaki
Step 1 menuliskan nama Job yang dikehendaki

Selanjutnya pilih template yang akan digunakan untuk membuat sertifikat. File tersebut sudah terbuka pada Google slide di tahap sebelumnya.

Step 2 pilih template Sertifikat yang akan dibuat
Step 2 pilih template Sertifikat yang akan dibuat

Pilih file google slide yang digunakan untuk template sertifikat pada di Google drive

Pilih teplate google slide yang diinginkan
Pilih teplate google slide yang diinginkan

Selanjutnya sesuaikan data sertifikat dengan data yang ada pada google spreadsheet

Pada pengaturan silahkan sesuaikan isian dengan data yang dibutuhkan dari Google Spreadsheet
Pada pengaturan silahkan sesuaikan isian dengan data yang dibutuhkan dari Google Spreadsheet

Contoh pengisiannya sebagaimana gambar dibawah ini

contoh pengisian data sertifikat dari google spreadsheet
contoh pengisian data sertifikat dari google spreadsheet

Selanjutnya Next dan isikan nama sertifikat pada kolom pertama dengan menuliskan misalnya Sertifikat <<Nama Lengkap>> agar muncul nama masing masing pengisi google form dan bentuk file PDF

Memberi nama setifikat dan bentuk file yang dikirimkan
Memberi nama setifikat dan bentuk file yang dikirimkan

Langkah berikutnya pilih dimana file tersebut diletakkan di google drive. Buat folder baru pada google drive anda jika diperlukan

Membuat Folder baru pada google drive
Membuat Folder baru pada google drive

Selanjutnya klik next pada Add dynamic folder reference (optional) dan Set merge condition (optional)

Mengirimkan sertifikat elektronik otomatis

Pada Step berikutnya pilih sesuai dengan gambar dibawah ini, tujuannya agar sertifikat secara otomatis akan terkirim ke pengisi google form.

Step pilih sesuai dengan gambar ini
Step pilih sesuai dengan gambar ini

Step dihalaman berikutnya setting email

Setting email sesuai dengan isian spreadsheet yang telah dibuat
Setting email sesuai dengan isian spreadsheet yang telah dibuat

pada step berikutnya klik yes pada trigger kemudian Save untuk menyimpan semua settingan

pada Trigger klik yes kemudian save
pada Trigger klik yes kemudian save

Selesai

Simulasi pengisian sertifikat elektronik otomatis

Demikian cara Mengisi Sertifikat Elektronik Otomatis dengan Google Form silahkan melakukan simulasi. Isikan google Form dan cek email anda.

Kunjungi terus Sabyan Website dan jika ada kendala silahkan tulis di kolom komentar. Terimakasih

Share

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  61. pada saat sudah mengisi form. namun ada sebagian peserta yang sertifikat tidak masuk ke email. penyebabnya apa ya

    1. sepengetahuan saya dari diskusi beberapa pengguna penyebabnya lalu lintas pengiriman emailnya terjadi begitu cepat..sehingga menyebabkan kesulitan dalam mengirinkan email, maka sebaiknya pengiriman sertifikat tidak dibuat otomatis, dikirimkan setelah semua peserta selesai mengisi google form

      1. kalau cara agar email tidak terkirim otomatis gimana ya? seperti yang admin bilang. bisa dikirim setelah semua peserta selesai ngisi form. saya pengen sertifikatnya itu dikirim setelah seminar selesai gitu. tapi otomatis ke kirim ke masiing-masing email. bisa atau tidak kira-kira min?

  62. Bagaimana bila kita ingin membuat link sertifikat online, tapi tidak kita kirimkan lewat email tetapi hanya membagikan link saja ke peserta yang diatur berdasarkan abjad)

    Karena kalau lewat email maksimal hanya 100 sertifikat per hari (untuk yang free/gratis)
    Terimakasih, mohon pencerahannya

    1. Sertifikat dikirimkan kemudian artinya tidak dibuat otomatis seperti di panduan, pada salinan pengiriman google form disertakan link folder seetifikat untuk didownload sendiri oleh peserta

    2. Kalau begtitu lebih baik share folder sertifkatnya aja bu, biasanya kalau pake autocart otomatis akan dibuat sertifikatnya dan akan tersimpan dalam satu folder khusus yang kita pilih di awal. Nah, solusinya tinggal bagikan link foldernya saja, jangan lupa diatur publik agar si audience bisa memilih dan mendownload sendiri. terimakasih bu

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